Volunteers Wanted

We always need people to help with publicizing our activities, learning more about bills in the Massachusetts and US legislatures, and working on our annual seminar. Don’t underestimate your skills. If you can walk and lift a box, write an article, or Tweet about us, you’re in! We need computer savvy people, writers, legislative advocates, coordinators, communicators–just tell us your skills and we’ll fit you in. Send us an email if you are interested. We’d love to have you join a committee and learn about our work.

Delegates from Member Organizations: A great way to get acquainted with MGC is to represent your genealogical society as a delegate to MGC. You can attend board meetings, and carry back news of our activities to your society. We rely on our delegates to participate in discussions, and to provide viewpoints and input to all decisions.

Officers

President: shall (i) preside at all Executive Board and Corporation meetings; (ii) appoint chairpersons of special committees; (iii) sign all contracts and documents authorized by the Executive Board; (iv) be a member ex-officio of all committees except the Nominating Committee; and (v) file a written report at the Annual Meeting reflecting the activities and progress of the Corporation. The President shall also perform such other duties as the Executive Board may, from time to time, deem appropriate.

Vice President: shall (i) in the absence or inability of the President, assume the responsibility of that office; (ii) seek out new dues-paying affiliate organizations; and (iii) work with the Communications Committee Director to invite such genealogy societies, historical societies, libraries or other organizations to  become dues-paying affiliate organization members of the Corporation.  The Vice President shall also perform such other duties as the Executive Board may, from time to time, deem appropriate.

Secretary: shall be a resident of The Commonwealth of Massachusetts, unless the Corporation has designated a resident agent in the manner provided by law.  The Secretary shall (i) keep accurate minutes of all Executive Board and Corporation meetings; (ii) provide the Executive Board with a copy of said minutes, with a call to the meeting, by telephone, e-mail or other electronic means at least seventy-two (72) hours before the meeting, or by written notice mailed by first class mail, postage prepaid, at least five (5) days before the meeting prior to any subsequent Executive Board or Corporation meeting; (iii) notify the Executive Board, and any other individuals or groups the Executive Board deems appropriate, by first class or electronic mail of the date of the Corporation’s Annual Meeting, and any proposed nominations or proposed amendments to the By-Laws to be presented, at least two (2) weeks prior to such meeting; (iv) keep and have available for reference at any Executive Board and Corporation meeting, one (1) book containing copies of the Corporation’s By-Laws, standing rules, and legal documents; (v) conduct and maintain a file of the correspondence of the Corporation and assist in any meetings as requested by the Executive Board; (vi) ensure the collection and proper distribution the Corporation’s mail; (vii) notify the Executive Board, and any other individuals or groups the Executive Board deems appropriate, by first class or electronic mail of any special meeting at least two (2) weeks prior to such meeting; and (viii) in the absence of the President and Vice President, call any Executive Board or Corporation meeting to order and preside until a President pro tempore has been elected.

Treasurer: shall (i) keep accurate accounts of all monies due, received, and expended; (ii) be responsible for notification and collection of any such dues as the Executive Board may deem appropriate to impose; (iii) work with the Membership Director to keep a membership list; (iv) have accounts available for inspection at all times; (v) receive prior approval from the President for all expenditures between one hundred dollars ($100) and five hundred dollars ($500) and from the Executive Board for all expenditures exceeding five hundred dollars ($500); (vi) submit a financial report at each Executive Board meeting; (vii) submit to the Executive Board a budget for each fiscal year as close as practicable to the end of the prior fiscal year; (viii) file a written financial statement at the Annual Meeting; (ix) make financial records available for annual audit by March 1st; and (x) prepare or oversee all filings required by The Commonwealth of Massachusetts, the Internal Revenue Service, or other federal and state agencies.

Standing Committees

Program Director: shall be responsible for arrangements for the Seminar and all other educational programs, including securing the venue, contracting with speakers, promoting the event, coordinating registration, arranging signage, and gathering speaker evaluations.

Publicity Director: shall (i) publicize the Seminar and all other educational events; (ii) oversee marketing activities of the Corporation, including ensuring a consistent look in all media formats; (iii) promote the mission and activities of the Corporation; produce and distribute publicity materials; and (iv) support the Civil Records Director, President, and Vice President in publicizing legislative activities.

Civil Records Director: shall, under the direction of the Executive Board, (i) act as the Corporation’s representatives to present legislation and recommend adoption of policies in the interest of genealogists at legislative and administrative hearings, special meetings, seminars and such other assemblies; (ii) appoint a member of the Civil Records Committee to the Special Vital Records and Statistics Committee established by Chapter 46 of the Mass. General Laws (M.G.L.) (when so established); (iii) act on behalf of the Corporation when immediate decisions or other actions must be taken at such hearings, meetings, seminars, and assemblies; (iv) file a written report of actions taken at such hearings, meetings, seminars, and assemblies and the corresponding results; (v) keep abreast of national, state and local proceedings governing the concerns of genealogists, including coordination with the Records Preservation and Access Committee; and (vi) notify any individuals or groups the Executive Board deems appropriate periodically of the status of proposed or pending legislation; (vii) notify any individuals or groups the Executive Board deems appropriate to initiate Calls-to-Action. At the present time, this is a shared directorship, one co-director focuses on Massachusetts issues, and one on issues beyond Massachusetts.

Membership Director: shall work with the Treasurer to keep a list of dues-paying “members” and dues-paying affiliate member organizations of the Corporation and distribute it to the Executive Board upon occurrence of any significant changes prior to any subsequent Executive Board or Corporation meeting.

Newsletter Director: shall (i) produce and distribute a periodic newsletter, in either paper or electronic form, reflecting legislative activities pending and resolved, programs, news and activities of other genealogists and organizations, and any other item of genealogical and educational interest; (ii) collect and receive materials to be considered for publication; and (iii) publish in either paper or electronic form any item specifically requested by the Executive Board.

Archives Director: shall (i) be responsible for custody and preservation of the Corporation’s records except those that are the responsibility of other Officers or Directors; and (ii) maintain a current inventory of all legal documents, records, and property belonging to the Corporation.

Ways & Means: shall (i) devise and implement ways and means to raise funds to support the Corporation and its programs; and (ii) produce education materials.